Make flu vaccination easy to include in your next benefits RFP. PicMed delivers turnkey onsite flu shot clinics for employers in all 50 states, with RNs/LPNs administering vaccines, insurance-billing capability, and a pharmacy-voucher path for employees who cannot attend.
Program at a Glance
| RFP criterion | PicMed program |
|---|---|
| Coverage | Nationwide onsite events in all 50 states |
| Vaccines | Standard, high-dose 65+, preservative-free, and egg-free options |
| Group minimum | Groups of all sizes; format is scoped to participation and location |
| Lead time | Recommended planning window confirmed in proposal |
| Billing options | Health-plan insurance billing, employer invoice, or voucher redemption |
| Voucher network | National pharmacy partner network for missed or remote employees |
| Reporting | Program reporting defined for your benefit team or broker |
| Compliance | RN/LPN vaccine administration and documented clinical workflow |
Why PicMed belongs on your RFP shortlist
Since 1992, PicMed has paired national reach with a practical employer workflow. Instead of selecting one vendor for clinics and another for exceptions, you can evaluate a single program that covers onsite events, insurance billing, employer invoicing, and pharmacy vouchers.
Our model is built for benefits teams that need a defensible answer to common procurement questions: Who administers vaccines? How are remote employees covered? What happens when an employee misses the event? How is payment handled? We put those answers in the proposal.
How onsite flu clinics work
- Scope: align locations, expected participation, vaccine mix, payment method, and communication needs.
- Schedule: PicMed coordinates a clinic format and staffed event plan through its nationwide clinical partner network.
- Vaccinate: RNs/LPNs administer vaccines onsite.
- Close coverage gaps: employees who are remote or absent use the pharmacy voucher option when included in your program.
Vaccines we offer
Your proposal can specify the vaccine mix and enrollment assumptions. Available options include standard influenza vaccines, high-dose vaccines for adults 65+, preservative-free vaccines, and egg-free vaccines. PicMed will help your team align selection and quantities with your population and plan design.
Insurance billing for workplace vaccinations
Insurance billing is a meaningful distinction when evaluating corporate flu vendors. PicMed can accept insurance for vaccinations and bill the employee’s health plan, helping eligible employees avoid an out-of-pocket payment at the clinic.
For an RFP, ask for the billing workflow, eligibility communication, employer exception process, and reconciliation approach. PicMed can also support a direct employer invoice model when that better matches your plan design.
National pharmacy voucher backup
One event date does not reach every employee. PicMed’s national pharmacy partner voucher network gives remote employees and missed-event employees a defined alternative without building a second program.
Learn how the flu shot voucher program can sit beside an onsite clinic, including a redeemed-voucher billing model.
Reporting & compliance
Benefits leaders need a provider that can explain its clinical and operational controls, not just schedule a clinic. PicMed documents the elements that matter to an RFP review, including staffing, vaccine options, participant flow, payment model, and exception coverage.
Capabilities & Compliance
- Since 1992: a Tulsa-founded provider serving employer programs nationwide for 34+ years.
- Clinical administration: RNs/LPNs administer every vaccination.
- Coverage: nationwide clinical partner network supports onsite events in all 50 states.
- Program continuity: onsite delivery, insurance billing options, invoices, and pharmacy vouchers can be scoped together.
- Proposal readiness: ask us to document staffing, vaccine mix, billing workflow, reporting, and contingency plan in your RFP response.
Group sizes & lead times
PicMed serves groups of all sizes. Share site count, participation estimate, dates, vaccine preferences, and desired billing model; we will recommend an onsite, voucher, or blended format and confirm timing in the proposal. For a planning-oriented view, see corporate flu shot pricing and group minimums.
Territories served
PicMed runs onsite flu clinics in all 50 states. See local planning pages for Tulsa, Oklahoma City, Dallas–Fort Worth, and Phoenix.
Related services
Build a broader annual program with nationwide biometric screenings, onsite wellness programs, and PicMed’s full services portfolio.
Request a proposal
Tell us your locations, employee count, target dates, and preferred payment model. We will frame a flu-clinic response your benefits team, consultant, or TPA can compare line by line.