MyPicMed is PicMed’s secure reporting layer for employer wellness programs—connecting participation, HRA activity, incentives, and aggregate results without turning health information into an HR workflow.
Schedule a Portal Review Explore Onsite Screening
One employer-facing reporting hub under every PicMed service
MyPicMed is the reporting and workflow layer that sits under every PicMed service. It gives benefits teams, brokers, and approved program administrators a single place to monitor delivery, verify participation, manage HRA and incentive activity, and access de-identified aggregate reporting. It also gives participants a protected self-service experience for eligible results and program tasks.
For organizations with multiple services, this eliminates the common reporting gap between an onsite event vendor, an HRA platform, a rewards administrator, and a benefits team. MyPicMed is designed for the operational questions buyers need answered: Which sites are complete? Who has received completion credit? Is the HRA engagement trend on pace? Which approved population segments need additional communications? What information can be sent to the wellness platform?
The portal is not an employer medical-record system. It is an employer wellness reporting environment built around permitted roles, minimum necessary access, and an explicit separation between participant-level information and aggregate program management.
What employers and brokers can manage in MyPicMed
Aggregate participation dashboards
Authorized employer and broker users can view approved program dashboards that consolidate participation across events, locations, divisions, and delivery channels. Dashboard configuration begins with the implementation plan, so every count is tied to a defined eligible population and a documented completion rule.
Common dashboard measures include eligible employees, registrations, screening completions, HRA completions, incentive-qualified completions, event capacity utilization, and data reconciliation status. Views can be configured for your organization with agreed privacy thresholds. Benefits teams can use the dashboard to direct reminders before an incentive deadline and to reconcile completion after events close.
For a national program, a shared dashboard matters as much as a shared clinical standard. PicMed’s regional teams of W-2 RNs and LPNs follow a common delivery plan across all 50 states, while the portal rolls that activity into one program view.
HRA integration and incentive tracking
MyPicMed can record HRA completion alongside onsite biometric screening, workplace health screenings, or other selected program activities. Incentive rules are configured from the client-approved program design. The portal can track whether a participant has completed the qualifying action, whether the record has been matched to the eligibility file, and whether an approved export has been sent to the rewards platform or benefits administrator.
This is operational tracking, not a legal determination. Employers should have counsel review any wellness incentive program under applicable benefit, employment, privacy, and state-law requirements. PicMed supports the configured process, including exception queues, data-match reviews, and documented handoff files.
Wellness platform and benefits-system integrations
MyPicMed can exchange agreed completion, eligibility, and program-status data with a wellness platform, benefits administrator, HRIS, or incentive provider. Integration does not mean unrestricted data sharing. Each connection has an approved data map, file specification or API scope, transfer cadence, encryption requirement, ownership model, and testing protocol.
The practical outcome is fewer manual spreadsheets. A benefits administrator can receive the fields necessary to award credit. A wellness platform can show the employee’s approved completion status. A broker can receive the aggregate progress report needed for program governance. Individual health information remains protected and outside the standard employer reporting workflow.
HIPAA-aligned security, privacy, and governance
HIPAA-compliant biometric screening reporting starts with a controlled data model. MyPicMed uses encrypted data transmission and storage, authenticated access, and role-based permissions. PicMed documents the user roles appropriate to the program—such as participant, client administrator, broker, or implementation contact—and limits access accordingly.
PicMed can execute a business associate agreement (BAA) when required by the client’s plan and privacy structure. The BAA process should identify the parties, permitted uses and disclosures, safeguards, reporting obligations, and responsibility boundaries. A BAA does not remove the need for a documented implementation plan or thoughtful user provisioning.
The portal also supports a defensible reporting boundary:
- Participants use their secure view for eligible results, HRA status, and next steps.
- Clinical and program operations use limited-access workflows needed to deliver and reconcile services.
- Employers and brokers view de-identified aggregate reports and approved completion administration data.
- External systems receive only the fields set out in the data-sharing specification.
The EEOC’s ADA guidance reinforces why wellness program information requires disciplined handling. PicMed works with the employer’s privacy, legal, and benefits stakeholders to implement the approved reporting and access model; legal compliance decisions remain with the employer and its advisors.
Participant self-service without creating an HR bottleneck
Employees should not have to contact HR for a copy of their screening result or to confirm whether an HRA was received. MyPicMed supports participant self-service, allowing employees to review eligible results and completion status in a protected environment. The exact participant experience depends on the services selected, test method, reference-lab turnaround, client communications, and benefit design.
For immediate-result fingerstick screening, participants may receive results and education at the event and access eligible information in the portal. For CLIA-certified reference laboratory services, results are posted according to the laboratory workflow and established clinical review process. When a screening result calls for follow-up, PicMed provides participant-facing guidance within service scope; it does not make the employer a recipient of the individual result.
This structure supports higher-quality participant communications. Event reminders can point employees to one destination. Post-event communications can distinguish “completed,” “results pending,” and “additional action may be required.” Help requests can be routed to the proper support owner rather than handled through an unprepared local manager.
Implementation and support for reporting stakeholders
PicMed begins portal setup during the same planning process used for clinical delivery. Standard planning is 6–8 weeks for eligibility preparation, role design, data-map approval, testing, communications review, and event scheduling. A 2–3 week compressed delivery can be evaluated when scope, data, approvals, and client readiness support responsible configuration.
Implementation confirms user roles, eligibility-file and identifier rules, completion logic, dashboard segments, BAA requirements, integration output, and exception handling. The result reflects the employer’s actual workflow rather than a generic dashboard that requires post-campaign reconciliation.
Frequently asked questions
What is MyPicMed?
MyPicMed is PicMed’s secure employer wellness reporting portal. It connects participation, screening and HRA completion, incentive tracking, integrations, aggregate reporting, and participant self-service.
Does MyPicMed provide HIPAA-compliant biometric screening reporting?
MyPicMed is designed with encrypted transmission and storage, authenticated access, role-based permissions, and separation between participant information and employer aggregate reporting. PicMed can execute a BAA when required.
Can employers see individual biometric results in MyPicMed?
Standard employer reporting is de-identified and aggregate. Participants use their protected self-service view for eligible individual results and program information.
Can the portal track wellness incentives?
Yes. The portal can track approved qualifying activities, completion status, eligibility matching, and designated exports to a wellness platform, administrator, or incentive vendor.
Does MyPicMed integrate with a wellness platform or HRIS?
Yes. PicMed can configure an approved file or API integration for the minimum necessary program and completion data, subject to documented scope and testing.
How does participant self-service work?
Participants use authenticated portal access to review eligible results and completion information. The available view depends on the services, delivery method, and client-approved program design.
CTA form callout:
See the reporting layer before you choose the program
Provide your current vendors, reporting requirements, incentive process, HRIS or wellness platform, and your target launch date. PicMed will map the MyPicMed workflow to your proposed service configuration. Request a MyPicMed Portal Review
Related-programs internal link block: Connect MyPicMed to your program: Onsite Biometric Screening | Workplace Health Screenings | Health Risk Assessment for Employers | Onsite Employee Wellness Programs | Screening Test Menu
:**